Payroll Specialist, Payroll Department

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Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. Learn more at shn.ca

FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Workplace Health and Safety department.

The completion of this online form serves as your application and will be used to determine if you meet the requirements of this position. Please ensure that you have provided all pertinent information necessary to be considered for this vacancy by the close date.

Reporting to the Payroll Manager, you will have responsibility in both supporting the Payroll Department′s biweekly payroll processing and a variety of financial analysis′ including but not limited to account reconciliation.

• Provide support in bi-weekly payroll processing of over 6000 employees while ensuring accuracy
• Maintain personnel files and records while ensuring confidentiality
• Process termination documentation (e.g. Record of Employment, pension plan, etc.)
• Process enrollments/terminations and any changes to coverage and contributions
• Ensure that all payments, contributions and transfers are accurately processed and documented
• Respond to employee inquiries in a professional and timely manner
• Identify and respond to issues in a timely manner, demonstrating appropriate follow-up
• Follow up with managers and unit clerks regarding employee attendance, status changes, and payroll adjustments as needed
• Partake in special projects such as efficiency and user-experience improvements with payroll processes and tools
• Aid in monthly reconciliation of general ledger payroll liability accounts
• Participate in the preparation of materials for external and internal auditors, respond to requests from auditors
• Support payroll reconciliation for the fiscal year-end audit
• Assist in all government reporting to the Canada Revenue Agency, Statistics Canada, and Service Canada. Manage EHT, WSIB and HOOPP online filings.
• Assist with T4 process and related year end activities

• Minimum high school diploma with PCP (Payroll Compliance Practitioner) designation from Canadian Payroll Association, or equivalent
• Minimum of 3 years payroll experience
• Working knowledge of payroll practices and regulations (e.g. Canada Revenue Agency, Ontario Ministry of Finance, etc.)
• Excellent computer skills, MS Office Outlook and Excel are mandatory
• Excellent verbal and written communication skills
• High level of accuracy and attention to detail
• Strong analytical problem solving, planning and organizing skills
• Able to maintain confidentiality for all information held by the Payroll Department
• Able to work under pressure and prioritize in order to meet tight deadlines
• Able to work independently and in a team environment

• Proficiency with SAP or Meditech is an asset
• Knowledge of the full payroll cycle for Ontario
• Previous experience in a healthcare environment and/or multi-union environment
• Experience of payroll system integration is an asset

Scarborough Health Network (SHN) embraces and celebrates our community’s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Learn more about our exciting opportunities by following SHNCareers on Twitter and on Instagram.