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Property Manager (6 Month Term)

Friday Harbour Resort Holdings Inc

This is a Contract position in Scarborough, ON posted April 28, 2021.

Discover your next adventure Spend your days surrounded by the beauty of Lake Simcoe.

Friday Harbour is committed to providing Associates with a workplace that anticipates needs, recognizes talents, and encourages and assists with personal career growth within our team.

Friday Harbour Resort is located in Innisfil, Ontario.

We offer our homeowners, members, and guests a one in a kind experience.

Welcoming guests to enjoy our lakeside amenities, take a walk down the boardwalk, support local businesses, enjoy a round of golf with friends or spend the evening enjoying dinner with locally sourced ingredients.

As we continue to grow our growing resort, we are looking for outstanding associates to join our Friday Harbour team.

Role Summary The Property Manager is a representative of Friday Harbour Property Management Inc.

Friday Harbour Property Management Inc.

is a subsidiary of Friday Harbour Resort Holdings Inc.

The Property Manager will oversee day-to-day operations of the Condominium Corporations assigned to them.

This role is responsible for managing the financial, communication and operational process of the condominium corporation.

The Property Manager is accountable to the Board of Directors of the Condo Corporations that they are assigned.

Responsibilities Monitor, manage and control the expenses and the budget for the Condominium Corporations Manage pertinent communications to homeowners on Condominium Corporation business Oversee all installation, repair and upkeep operations of the condominium corporations Responsible for overseeing the multi-skilled maintenance service on all operational equipment within the shared facilities at Friday Harbour Manage relationships with contractors and service providers for such services as landscaping, housekeeping, pest control and pool maintenance, working closely with the maintenance team May be required to conduct duties in similar capacity by supporting the maintenance of resort amenities as necessary Request quotations, make contracts, supervise work and approve invoices for all services required to maintain the common elements and condominium corporations Collaborate with the Chief Property Officer to develop, manage and maintain as-built drawing systems, cut sheet library and accurate maintenance logs Develop procedures and ensure implementation and compliance for housekeeping and management Complete and record inspections of the facilities to identify and resolve issues Keep accurate records of space conditions including roof, HVAC and utilities Plan and oversee all repair and installation activities Monitor equipment inventory and place orders when necessary Facilitate emergency or unscheduled repairs of equipment, structures and grounds Ensure all facilities are up to code and compliant with any relevant legislation Perform regular inspections of units, common areas, building exteriors, and landscape Ensure effective management of loss prevention, risk management, security, maintenance, marketing, landscaping, snow removal, ventilation, heating, cooling and other daily activities Analyze and distribute monthly financial statements including operating variances from budget and cash management Manage the creation and updates of reserve fund studies as required by the Condo Act Facilitate the performance audit process within first year following registration of new condominium corporations Plan and manage replacement of major capital expense items such as HVAC system, roof systems and parking lot surfaces Provide general status reports for condominium corporations as scheduled Ensure 24/7 availability of emergency response service Monitor emergency generator as required by code and CSA guidelines Maintain heating and air conditioning systems and environmental safeguards and alarm systems including fire alarms and extinguishers Collaborate with Health and Safety team to ensure a department specific Health and Safety policy, program and procedures are developed and maintained Develop a total quality maintenance schedule, ensure full preventative, condition based, predictive and reliability centered maintenance activities are carried out Manage the process of the introduction of new machinery, plant and equipment from drawing up the specification, to managing suppliers through to full installation in collaboration with all relevant parties Oversee the process of disposal of obsolete machinery, plant and equipment from gaining agreement to write off to physically removing it and its safe and lawful disposal Lead, coach and develop a high performing team that meets agreed objectives, and which delivers best practice results, added value and continuous improvements Compliance with all safety regulations of assigned tasks, and ensure a clean and safe working environment with active participation in the health and safety program Adhere to all environmental policies and programs as required Other duties as assigned Requirements An active and current Condominium Management General License as per the Condominium Management Regulatory Authority of Ontario Minimum of 5 years’ experience in a Property Management role in a residential condominium corporation environment reporting to the Condominium Corporation boards Extensive working knowledge of the Condominium Act of Ontario and the Condominium Management Services Act of Ontario Previous experience in the process of registrations of Condominium Corporations and in the Tarion registration and inspection process for new residential condominiums Work experience in facilitating reserve fund studies and advising the Boards on such studies Experience in planning maintenance operations Hotel or building operation experience Solid understanding of technical aspects of HVAC, plumbing, carpentry and electrical systems Working knowledge of facilities machines and equipment Certified Facility Manager, Facility Management Professional or Property Management Professional certifications considered an asset Have and maintain a valid driver’s license Ability to read and interpret documents such as safety rules, safety awareness information, operating and maintenance instructions, and procedure manuals Must be computer literate.

Preferred candidate will have previous experience with property maintenance software, Microsoft Word and Excel Strong verbal and written communication skills Detail-oriented and works with a high degree of accuracy Ability to multi-task in a fast-paced environment Must be extremely responsible with integrity and ability to maintain confidentiality and discretion Working Conditions Must be able to work flexible hours including evenings, weekends and holidays Required to move, lift, carry, pull and place objects weighing up to 30 pounds without assistance Stand, sit or walk for an extended period or for an entire shift Reach overhead and below the knees, including bending, twisting and pulling Move over sloping, uneven or slippery surfaces May encounter obnoxious smells Will encounter hazardous materials, dangerous or toxic substances and chemicals May encounter excessive noise from equipment Join our team and make every day feel like Friday.

All candidates must be legally eligible to work in Canada.

Friday Harbour is unable to assist candidates in obtaining Canadian work authorization.

Friday Harbour is an equal opportunity employer committed to hiring a diverse workforce.

Friday Harbour is also committed to providing accommodations for people with disabilities.

Upon request by the applicant, accommodation will be provided in all parts of the hiring process.

Please contact the Human Resources department with any accommodation requests.

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