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Secretary, Shared Hospital Laboratory

The Scarborough Hospital

This is a Contract position in Scarborough, ON posted May 17, 2023.

Secretary, Shared Hospital Laboratory

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Job Number: J0523-0754
Job Title: Secretary, Shared Hospital Laboratory
Department: Shared Hospital Laboratory
Job Category: Administration/Clerical
Hospital Location: Shared Lab
Job Type: Full Time
Number Of Positions: 1
Union: OPSEU Local 575 – Shared Hospital Laboratory Inc.
Hours: Days

Shared Hospital Laboratory Inc. (SHL) is an independent corporation owned and operated by Scarborough Health Network, North York General Hospital, Michael Garron Hospital and Sunnybrook Health Sciences Centre. SHL provides high quality, efficient, advanced microbiology services. SHL has proven to be one of the most successful and sustainable models of laboratory collaboration in Ontario. SHL has a Board approved strategic plan focused on growth through optimizing/expanding clinical scope, fostering new partnerships, and advancing technology/infrastructure to ensure long-term sustainability.

The completion of this online form serves as your application and will be used to determine if you meet the requirements of this position. Please ensure that you have provided all pertinent information necessary to be considered for this vacancy by the close date.

To provide secretarial, administrative and clerical support to the Shared Hospital Laboratory.


• Type correspondence (letters, memos, reports) from Medical Director, Technical Director, Opeartions Manager, Microbiology Consultant
• Attend and take minutes at meetings
• Type minutes and send agenda packages to the members of the Board, Priorities and Planning, Clinical Advisory, Lab Management and other committees as required
• Communicate to Committee members of change in meeting schedules or other administrative matters
• Type prepared reports, tables and graphs on laboratory statistics
• Check inventory levels and prepare ordering sheets
• Process orders for Lab and office supplies
• Reconcile invoices with orders
• Payroll entry
• Type policies and procedures
• Open, stamp and distribute mail
• Organize and maintain a shared lab filing system
• Fax, photocopy, file or distribute written materials
• Other duties as required


• Community College diploma as a Secretary
• Typing skills of 60 wpm
• Knowledge of medical terminology preferred
• Knowledge of computer software i.e., Microsoft Office – Word, Excel and PowerPoint
• Preferred experience in Clinical Laboratory setting
• Pleasant customer / client attitude
• Ability to work flexible hours
• Demonstrated good organizational skills, ability to organize work and set priorities
• Ability work independently or as a team member in a fast paced environment
• Excellent interpersonal and communication skills both verbal and written
• Demonstrates values consistent with SHL’s Code of Conduct and is committed to fostering a healthy and positive work environment in accordance with Health & Safety policy and legislation.
• Utilize protective equipment provided and identify and reports hazards
• Engages in ethical conduct and strives to understand and appreciate the diversity of our patient/staff population and community
• Excellent work performance and attendance


• Ability to speak another language

Scarborough Health Network (SHN) embraces and celebrates our community’s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Learn more about our exciting opportunities by following SHNCareers on Twitter and on Instagram.

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